Position: Executive & Personal Assistant (PA) to Director

Location: Remote (Working aligned with UK business hours / GMT)

Hours: Part-time (~20–25 hours/week, 5 days/week)

Company: AZ Real Estate azrealestate.uk & AZ Alliance azalliance.uk in London, UK

ABOUT THE ROLE

We are seeking an exceptionally detail-oriented, system-driven Executive & Personal Assistant to support the Director of a premier London-based property consultancy and alliance network.

This is not a purely reactive “firefighting” position. Our company operates with a highly refined Standard Operating Procedures (SOPs) and a Handbook covering all core workflows. Your primary mission is to take full ownership of the Director’s administrative, daily operational, and personal logistics with high-attentional accuracy, procedural discipline, and zero-mistake execution.

The workload is approximately 70% Business Administration & Operations and 30% Personal & Family Logistics.

CORE RESPONSIBILITIES

1. Daily Operations & Inbox Integrity

• Execute morning inbox reviews and send a structured Daily Email Update with proposed actions by 10:00 AM UK time.
• Adhere strictly to internal rules (e.g., maintaining the “Unread” email protocol, logging tasks accurately in tracking sheets, responding promptly as either yourself or the Director).
• Prioritise business opportunities and client communications over non-urgent and informational messages
• Log incoming contractor and company invoices, update tracking ledgers within 24 hours.
• Manage delegated Google Contacts and sometimes CRM contacts (Bigin) and with complete notes and tags.
• Send structured End-of-Day summary reports detailing priority accomplishments and pending items.
• Ad hoc minor marketing and website tasks using tools like Canva or WordPress

2. Calendar Management & Scheduling

• Schedule business and personal appointments following strict internal formatting, location tagging, and privacy settings.
• Manage complex scheduling constraints and time-zone conversions.
• Review and make recommendations on event participation, costs and logistics for the Director

3. Travel & Family Logistics

• Coordinate flight, hotel, and transit arrangements for the Director and family.
• Execute pre-travel checklists 48 hours prior to departure
• Research ad hoc projects related to upcoming trips, education, entertainment

WHO YOU ARE (REQUIREMENTS)

• Language: Native or fully fluent Russian speaker with high-level professional written and spoken English (essential).
• Mindset: You thrive on structure, love checklists, and take genuine pride in error-free execution. You double-check dates, references, and attachments before hitting “send.”
• Reliability: You follow rules and SOPs consistently without needing to be reminded after week three.
• Tech Savvy: Proficient with Google Workspace (Gmail delegation, Drive, Google Sheets, Calendar), WhatsApp, and CRM systems (Bigin/Zoho or similar).
• Availability: Available 5 days a week during core UK business hours (part-time, 4–5 hours daily).
• Geographic & Technical Requirements:

• Location: Must be physically located and resident outside of the Russian Federation (e.g., Georgia, Armenia, Turkey, Serbia, Montenegro, Kazakhstan, Turkey or EU countries).
• Infrastructure: Must have reliable, unrestricted access to UK websites, payment gateways, and cloud software without critical geo-blocking issues.
• Compensation: Salary for this position is between £700–£850/month based on the hours (20-25/week) and experience. Growth: Clear, annual pay review based on accuracy, zero-error performance, and SOP mastery.

HOW TO APPLY (3-STEP SCREENING PROCESS)

We value your time and our own. To ensure a fast and effective hiring process, please follow the steps below:

STEP 1: Initial Application Form

Click the link below to complete our quick application form. You will be asked to share your CV/LinkedIn link, confirm your time-zone availability, and complete a verification gatekeeper with this exact code AZ-SOP-2026

https://forms.gle/qsAM3aUJBD6KhiMJ7

STEP 2: 90-Second Video Intro (English)

Candidates who pass Step 1 will receive an automated invitation to submit a brief, 90-second video answering a practical operational scenario in English to verify communication fluency and problem-solving.

STEP 3: 45-Minute Practical SOP Test

Shortlisted candidates will complete a timed 45-minute practical task using a sample excerpt of our company SOP to test detail-retention, calendar logic, and error-spotting under realistic conditions.